The following guidelines apply to every applicant or group making applications for grants from gaming machine funds.
ALL applications must comply with the following regulations before they can be considered. For additional information read the information attached to the application form.
The Application Form is available on this site is in Adobe Acrobat PDF format. If you have difficulty viewing the PDF please download the latest version of Adobe Acrobat.
The applications that fail to comply will be returned to applicants without being considered.
- All sections of the form must be filled out correctly.
- All applications must be on standard Trust application form which is obtainable form the Gaming Machine Venues, by writing to the Trust or by downloading it from this website (click here to download the Application Form).
- The form must be signed by two office bearers and dated.
Supporting documentation must be complete.
a. At least two quotations for all products/services that are proposed
- Quotes must be less than 2 months old and addressed to the applicant group.
- If funding is being requested for general running costs, then a set of recent audited accounts must be provided and copies of previous accounts related to the items for which funding is being requested must also be be provided.
- If salaries are being applied for, a copy of the employment contact or the proposed employment contract must be supplied. IF the grant is approved, a copy of the completed contract including the employee’s name and rate of pay must be provided.
b. The minutes of the committee/executive meeting relating to the application must be included
- The names and members attending the meeting.
- A resolution to apply for funding from Southern Victorian Charitable Trust Inc.
- Minutes and resolutions must be certified and true and correct and be signed by two appropriate office bearers. E.g., Chairman, Secretary, Treasurer.
- Minutes must be on the official letterhead of the applicant organisation.
c. Applications from sporting groups must include
- Proof of affiliation to a regional or national body.
- Proof/Itinerary and date/s of event/s for which funding is sought.
- If travel is proposed for teams, name and status of team members travelling.
d. All applicants must supply proof that the group is a genuine ‘non-profit’ or charitable organisation
Acceptable forms of proof are a combination of the following:
- Seal and certificate of incorporation.
- Certificate of IRD ‘charitable’ or non-profit status.
- Trust Deed, Certificate of Incorporation of Trust.
- Certificate of Registration as a Charity.
- For sporting teams, proof that the team is affiliated to a regional body that in in turn affiliated to a nationally recognised sporting organisation (see www.sparc.co.nz for details). Grants will not be issued to social teams.
- For schools, an endorsement from the Principal on school letterhead. Some organizations support multiple teams or sub groups.
- In some cases each team has a separate bank account however the team itself is not a separate or formally constituted organization. From August 2010 it is now the policy of the SVCT to make grants only to properly constituted parent body. Grant funds will only be paid into the bank account of the properly constituted organization.
e. Bank account deposit slips
- Two (2) pre-printed bank deposit slips must be attached to the application.
- Photocopies will not be accepted.
f. Applicant Organisation Responsibilities
- Keep a copy of the application and supporting documentation.
- Submit receipts for the goods and services for which the funding has been granted within three months of receiving the grant. Failure to do so may jeopardise future applications.
- Funding cannot be retrospective. Funds can only be provided for purposes or events that have not occurred at the time the grant is made.
- Funds must be used for the purpose for which they were granted.
- Any unused funds must be returned to the Trust immediately.
- Funds can not be promised for a future event.
- On-going funding can only be catered for by a separate application every time funding is required.
- This list is intended to be a guideline only and my be altered without notice by the Trustees or in accordance with any Department of Internal Affairs regulations.
- The decisions about the grant applications are at the discretion of the Trustees.
- All grants are subject to audit by either the Trusts auditors or the Department of Internal Affairs.
Grants are made to the community in accordance with the Trusts authorised purposes, which include donations to:
- recognised charitable organisations (e.g. Plunket or Red Cross) and bona fide non-profit community service groups within the local community to further the objectives of these groups;
- academic scholarships and grants for New Zealand students;
- selected in a fair and open manner after public advertising;
- grants to educational institutes for student amenities and equipment, not provided by government funding;
- donations to amateur sports teams and clubs in the local area competing in recognised leagues and tournaments.
Grants are only issued to sports teams and clubs which are formally established and/or legally constituted.
Grants are issued for actual and reasonable travel expenses for groups participating in tournaments with kindred groups, sports equipment, playing uniforms, and grounds hire.
No grant shall be issued to any:
- player or team competing on a professional basis.
- party which will result in commercial advantage, either directly or indirectly, to any operation which operates a business where the Trust has installed gaming machines.
Application forms are available by clicking here or by writing to P. O. Box 6121, Dunedin.
Application Deadlines & Decision Time Frames
Pursuant to the Gambling Act 2003 (Sec 110 1-3) Southern Victorian Charitable Trust Inc advises the availability of net proceeds for authorised purposes.
Correctly completed applications received by the 1st day of each month will be considered by the Trustees at a meeting that will be held no later than the 30th day of each month (no meetings are held during December and January).
Incomplete applications will be returned to the applicants.
Complaints about the conduct at any of the venues, or the conduct of the Trust or regarding unsuccessful applications for grants, must be in writing and may be directed to:
Southern Victorian Charitable Trust
P. O. Box 6121
They may also be addressed to:
Secretary of Internal Affairs
Southern Region Gaming Compliance Unit
P. O. Box 1308
Telephone: 0800 257 887
In accordance with the Gambling Act 2003, (Sec 110 4(c)), the Trust has completed its internal review relating to all aspects of the distribution of net proceeds and Trust management and found all processes to be robust, timely, and compliant with the Act.
To date, no complaints have been received by the Trust.
Click here for the performance report.
Date of last Annual Review: 5th of January, 2017
Grant List for Net Proceeds
The most recent list of distributions and declined grants from 1 December 2015 through to 30 November 2016 for authorised purposes is available in PDF format by clicking here.
The six month list of distributions and declined grants from December 2016 through May 2017 for authorised purposes is available in PDF format by clicking here.